How to determine if the travel is primary for business or personal for foreign travel?
Per MAPP 04.02.01B, all approved university employee business travel outside the U.S.
that includes some personal travel days is 鈥渃onsidered to be entirely for business鈥�
because the employee is considered to have 鈥渘o substantial control鈥� over making the
trip, and transportation costs to/from the business destination may be paid/reimbursed
100%, not including personal destinations or side trips. Other travel expenses, such
as meals, lodging, and local transportation, will be reimbursed only if they are incurred
on "days spent on business activities." The appropriate Vice-President (or the President
for direct reports) has the ultimate responsibility for determining the extent of
reimbursement for the transportation costs and other travel expenses. Expenses for
days spent on personal activities will not be reimbursed.
What days count as business days for foreign travel?
Days spent primarily on business activities
Days where the traveler was required to be in that location on that date for a business
purpose
Travel days to and from the business destination contiguous to a business day where
the overnight stay is reasonable and necessary. Non-contiguous travel days are not
included in the calculation.
Departments and travelers should contact Accounts Payable Travel Team prior to making
travel arrangements for trips that combine both business and personal travel if they
have questions about compliance with this policy.